The Event Services department is the clearinghouse for events held on Doane University's Crete and Lincoln campuses. The department manages the scheduling of internal and external (third-party) events, prioritizing Doane's institutional events and activities. Event Services work closely with campus partners including the Public Safety Office, Custodial Services, Food Services, and IT to coordinate resources that support events on campus.
If you are planning a new event or making major changes to an existing event, it is best practice to go to Event Services as your first step in the planning process to work out any potential space or resource conflicts.
Event requestors should use the process below to reserve event space and request setup needs, audiovisual support, and other campus resources for their meeting or event. Please refer to the following deadlines to ensure the availability of desired space and delivery of resources. If you cancel an event, please let the Event Services office know immediately.
RESERVATION REQUEST DEADLINES
MEETING ROOM REQUEST
- A minimum of 1 business day in advance if no resources are needed; a minimum of 2 business days in advance if any special setup (tech, tables, etc) or resources are needed.
STANDARD EVENT 14 days prior to event
- 50 or less people in attendance.
- Catering needs.
- Space and resource reservations (tables, chairs, podium, etc).
- Set up and operation of audio-visual equipment.
MID-SIZE EVENT 45 days prior to event
- 50-100 people in attendance.
- Any event that occurs in a major venue and has performer, speaker, alcohol, inflatables, or special set up needs.
- Special setup/production support (for lights, sound, power, video, etc) needed.
BIG EVENT 60 days prior to event
- Over 100 people in attendance, minors as participants, ticket sales, or dance/arts.
- Any event that occurs in a major venue (Heckman, Conservatory, Ed/Art 236-242, Fuhrer or Haddix Arenas, etc) and has a contracted performer, speaker, dance/arts, competitions, concert, alcohol, inflatables, etc.
- Special setup/production support (for lights, sound, power, video, etc) needed.
STUDENT-RUN EVENTS
FACULTY & STAFF EVENTS
THIRD PARTY & EXTERNAL EVENT REQUESTS
Doane employees, students, alumni, and the greater community may rent space at Doane to hold a third-party/external event. Fill out the short request form below, and the Event Services Event & Conference Coordinator will contact you. Click this link for special instructions for third-party events.
HELPFUL LINKS
- Guest Emergency Resources
- Speaker and Event Contract Requirements Checklist - Outside Forms
- Speaker and Event Contract Requirements Checklist - Doane Contracts
If your event has a participatory activity such as a bounce-house, mechanical bull, team or individual sport, or other physical activity, please have all participants fill out and sign this document and keep it on file.