Policies and Procedures

Information about current educational programs at Doane can be found in the current catalogs for Residential Undergraduate and Non-Residential Undergraduate and Graduate programs at https://catalog.doane.edu/. Doane’s faculty and staff directory contains information about our current faculty members. That information is also available in the Undergraduate Catalog. A full list of campus facilities can be found in the catalog as well.

Doane University has been accredited by The Higher Learning Commission since 1913. Information about Doane’s institutional accreditations is available on our website. Specialized accreditations are available on our website and the Academic Catalog.

A list of activities available for students can be found on the Current Students section of the Doane website. A full listing of events happening at Doane can be found here.

In compliance with the Equity in Athletics Disclosure Act, the Department of Athletics publishes information on men’s and women’s athletic programs at Doane University. A full report on Doane University’s athletic program participation rates and financial support data can be found on the US Department of Education’s website by entering “Doane University” in the name field.

Doane University takes student concerns and complaints regarding the conduct of students, faculty and staff seriously. Policies for several specific types of student complaints are laid out in Doane’s Student Complaint Procedure. The In Touch system may be used for any situation not covered by the Student Complaint Procedure.

The Family Educational Rights and Privacy Act of 1974 (commonly referred to as "FERPA" or the "Buckley Amendment") is designed to protect the confidentiality of students' educational records and to give students access to their records to assure accuracy. The Registrar’s Office provides information on FERPA and handles questions and concerns.

A full list of graduate programs available at Doane can be found in the Graduate Catalog (select “Graduate” in the drop down menu in the top right).

Graduation and retention rates for first-year, first-time, full-time students at Doane University can be found here (scroll down to “Retention and Graduation Rates”). This fact sheet also includes information on graduation rates of first-time, first-year student athletes at Doane. The Office of Institutional Research and Institutional Effectiveness also collects information on the number of graduates per program per year (scroll down to “Graduation by Programs”) and post graduation placement rates (scroll down to “Post-Graduation Placement”).

Doane University’s official withdrawal procedures can be found in the academic policies section of the Undergraduate and Graduate Catalog.

Information on the rate of students transferring out of Doane University is available for both general students and student athletes.

Information on the Teacher Preparation Program can be found on the Nebraska Department of Education website.

Students on all Doane campuses may buy or rent textbooks online through Doane University’s eFollett Bookstore. Doane’s Crete campus bookstore is located in the lower level of Perry Campus Center. Open from 8:30 a.m. - 4 p.m. Monday through Friday, the bookstore offers students Doane merchandise and apparel, postal services, and basic printing and school supplies.

See the Registrar’s Office for information on transfer credits and equivalencies. Final course transferability is determined by the Registrar.

Doane adheres to a strict policy of non-discrimination towards applicants for admission and employment or professional agreements. Read the full policy here.

All Doane programs are accessible to students with disabilities. For buildings, or portions of buildings that are not accessible, Doane will help reschedule classes to accessible sites or take other steps to open programs to any student with mobility impairments. See the Disability Services homepage for more information.

 The Office of Institutional Research and Institutional Effectiveness collects information on student body diversity (scroll down to “Graduation and Retention”).

An overview of available financial assistance for all students can be found on our website. Doane also provides a complete list of scholarship opportunities for students. Some awards are applicable only to Doane’s residential campus in Crete - contact the Financial Aid Office for more information. Information about federal financial assistance can be found at http://studentaid.gov/. 

College Navigator is a free consumer information tool designed to help students, parents, high school counselors, and others search for and obtain information about U.S. postsecondary institutions. While Doane is not yet searchable on College Navigator, it does have a fact sheet available on NCES.

Cost of attendance for the current year on Doane’s Crete campus, including indirect costs, can be found here. Attendance costs and indirect costs for non-residential students can be found on the Financial Aid Office webpage.

Doane University does not make private education loans to students; however, students may obtain private education loans from a commercial bank or other type of private lender. Doane University’s full private education loan disclosure policy is made available by the Financial Aid Office. A historical list of private loan lenders is also available through Fastchoice.

Information about entrance and exit counseling for federal direct loans can be found on Doane’s scholarships page (scroll down to “Federal Loans”). More information on federal loans, including the application process, can be found on the Federal Student Aid website.

The Higher Education Opportunity Act conditions the eligibility of educational institutions to participate in Title IV programs on the development of and compliance with a code of conduct which prohibits conflicts of interest for its financial aid personnel. Doane University’s Officers, employees and its agents are required to comply with this code of conduct.

A list of financing options available to residential Doane students, including private scholarships, state grants, and federal financing can be found in the scholarships section of our website. The Financial Aid Office also keeps a list of financing options for non-residential students on their webpage.

Doane University has created a net cost calculator for first-year and transfer students on the Crete campus. This tool provides students with an estimated net cost for the University and any scholarships the student may qualify for at Doane.

Information about Doane’s refund policy and requirements can be found on the Doane Undergraduate Catalog.

Information on returning Title IV Funds upon student withdrawal can be found in the Undergraduate Catalog.

If a student’s Free Application for Federal Student Aid (FAFSA) was selected for federal verification by the U.S. Department of Education, that student will need to complete a verification form and may need to submit tax information to the Financial Aid Office. See Doane’s Financial Aid Office Website for more information.

One of the fundamental purposes of Doane University is to maintain an environment that supports and encourages the pursuit and dissemination of knowledge. All members of the University community, students, faculty and staff members share the responsibility for protecting that environment and all are expected to exemplify standards of professional and personal conduct. Doane University’s full Drug and Alcohol policies can be found in the Undergraduate and Graduate catalog. Information on financial aid penalties for federal drug convictions can be found on the Doane website.

The Doane Public Safety Office publishes an annual Security and Fire Safety Report by October 1 of each year. This report contains policy statements and crime statistics for the University, as well as records of any fires during the time period. A paper copy of the report can be made available upon request. The Public Safety Office also maintains a public crime log recording all criminal incidents and alleged incidents for the most recent 60-day period.

Nebraska’s sex offender registry can be found on the official Nebraska Sex Offender Registry website. Sex offender registry information shall not be used to retaliate against the registrants, their families, or their employers in any way.

All students enrolled at Doane University are required to be adequately immunized. A full list of required vaccinations is posted on the Student Health Center website (under “Student Health Information”).

Information regarding Doane’s weapons policy can be found here.

A draft version of the allowable purchases policy is available for review.

Information regarding Doane’s anti-corruption policy can be found here. This Policy explains the specific requirements and prohibitions applicable to Doane under anti-corruption laws, including, but not limited to, the US Foreign Corrupt Practices Act of 1977 ("FCPA").

Information regarding Doane’s policy on asset capitalization here. Doane University requires that amounts expended for fixed assets in excess of certain thresholds and whether purchased, constructed, gifted or leased, be capitalized, depreciated and periodically reviewed for impairment or possible write-off in accordance with GAAP and federal and state laws.

The Capital Projects Policy should be reviewed before submitting a capital project request.

Capital Projects Submittal & Approval Policy for projects over $100,000.

Capital Projects Submittal & Approval Policy for projects less than $100,000.

A draft version of the credit card policy is available for review.

The Debt Policy sets forth comprehensive guidelines for the construction, financing, and refinancing of needed educational facilities, equipment, and structures. It can be found here.

The Doane University Business Office has compiled a list of policies relevant to employees on the Doane website. These include:

• Use of Institutional Name or Logo
• Accreditation and Institutional Publications
• Budget Preparation Process and Responsibilities
• Entertainment
• Use of Personal Vehicles
• Notary Public Services
• Computer/Office Machine Maintenance
• Use of Institutional Vehicles
• Purchasing Procedures
• Minority and Women-Owned Business Policy
• Memberships, Service Department Billing
• Mail Service
• Petty Cash Fund
• Travel Policy
• Authorized Signatures
• Grants
• Contracts
• Check Cashing
• Equipment Budget
• Check Requests
• Budget Changes
• Cash Reimbursement
• Manually Produced Checks

Doane’s policy regarding use of university vehicle fleets can be found here. The Doane fleet vehicle use policy provides guidelines for safe, efficient and accessible transportation to the Doane University campus community.

Policies regarding the use of the Greenhouse can be found here.

Doane’s policy regarding the proper handling and disposal of hemp can be found here.

Doane's internal control policy can be found here. This policy sets forth guidelines to provide a system of internal controls and communicates the objective of internal controls, which enables the University to fulfill its fiduciary obligations and operating responsibilities. Doane is committed to maintaining internal controls to focus on achieving its mission and objectives, while identifying positive opportunities and avoiding negative consequences.

Information about Doane’s investment policies and objectives can be found here.

Institutional information regarding preparation for licensure and certification by different states can be found here.

Information regarding Doane’s mail services can be found here.

Information regarding new opportunity development for academic programs can be found here.  A new academic opportunity refers to any new degree program (major or minor) or certificate program that generates academic credit.

Information regarding new opportunity development of any new program that generates net revenue after cost can be found here.

The policy outlining the procedures for purchasing goods and services on behalf of the University can be found here.

A draft version of the purchasing policy is available for review.

A draft copy of Doane's record retention policy can be found here.

Information regarding Doane's policy on compensation to research and survey may be found here. To comply with IRS regulations, Doane must track compensation at various thresholds.

Information defining the objectives, sources and uses of reserve funds to ensure the stability of the mission, ongoing operations and capital projects of Doane can be found here.

Information regarding Doane’s policy and guidelines for conducting surveys and data gathering can be found here.

A draft version of the travel policy is available for review.

Information on voting in local, state, and national elections, as well as copies of voter registration forms, can be found here.

Information on our whistleblower policy can be found here.

Information regarding the appropriate use of Doane information technology and resources can be found here.

The software used at this institution is protected by federal copyright law. Policies regarding information technology and copyright at Doane University can be found here. This includes Doane's information security policy, personally identifiable information (PII) policy, mass electronic communications policy, business continuity plan, IT project management methodology, abuse/misuse of resources policy, copyright infringement policy, software and hardware maintenance policy, computer lab policy, laptop check-out policy, and technology privacy policy.

Doane’s website privacy policy, terms of use, and GDPR privacy notice can be found in the footer section of our website.