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Student Employment Checklist

Welcome to Doane University's Student Employment Program! Please review this step by step checklist that outlines the paperwork that you will need to complete as a new student worker.

Before you begin working in your new job, you will meet with a member of the Human Resources team to go over the items on the new hire checklist and submit any applicable paperwork. 

Please note that you are welcome to walk into the HR Office in the lower level of the Art/Education Building and complete paperwork Monday through Friday mornings between 8:30 am and 11:30 am or afternoons between 1:00 pm and 4:00 pm.

Section 1: Once you have been offered a student position 

All paperwork must be completed before you begin working. Please complete this paperwork in advance and bring it with you to your appointment with an HR representative. Please note that if you have already worked on campus before you only need to complete the Work Certification. 

Please remember, if you've already worked for Doane before you only need to complete the Work Certification. You will note that the Work Certification must be signed by your supervisor once you've filled out your portion of the form. This form will need to be returned with your other paperwork at your appointment with an HR representative.

If you have not worked for Doane before, please bring all of the above applicable paperwork to your appointment with an HR representative. Please note that regardless of your situation, you must meet with a representative from Human Resources in order to submit any paperwork. 

Section 2: Completion of the Form I-9

The Form I-9 must be completed in the presence of an authorized representative within three business days of your start date. An authorized representative could be any of the following:

  • A former employer
  • Your Bank
  • Member of Doane’s HR Department.

Please note that if you would like to complete the Form I-9 with a member of Doane’s Human Resources Department that you will need to visit the HR Office in the Art/Education building at the times outlined above. When you complete the Form I-9 with an authorized representative you will be required to provide supplementary documentation to verify your identity.

A list of acceptable pieces of documentation can be found here. You can either provide one document from Column A or two documents, one each from Columns B & C respectively. 

If you have any questions regarding the completion of this paperwork, please email humanresources@doane.edu for further assistance.
Please remember that in order to complete the Form I-9 you must meet with a representative from Human Resources.