Welcome to Doane University's Student Employment Program! Please review this step by step checklist that outlines the paperwork that you will need to complete as a new student worker.
Before you begin working in your new job, you will meet with a member of the Human Resources team to go over the items on the new hire checklist and submit any applicable paperwork.
Please note that there are two options for you to meet with a representative from Human Resources. Walk in appointments are accepted on Tuesdays between 2:00 pm and 4:00 pm or Thursdays between 10:00 am and 12:00 pm in the Art/Education building. Alternatively, you may also schedule an appointment with a member of the HR Team in the Padour Walker Administration building.
Section 1: Once you have been offered a student position
All paperwork must be completed before you begin working. Please complete this paperwork in advance and bring it with you to your scheduled appointment with an HR representative. Please note that if you have already worked on campus before you only need to complete the Work Certification.
- Work Certification
Summer Work Certification 2022
- W4 Form
- Direct Deposit Form
- (Optional) Request to Apply Earnings to Student Account Form
Please remember, if you've already worked for Doane before you only need to complete the Work Certification. You will note that the Work Certification must be signed by your supervisor once you've filled out your portion of the form. This form will need to be returned with your other paperwork at your scheduled appointment with an HR representative.
If you have not worked for Doane before, please bring all of the above applicable paperwork to your scheduled appointment with an HR representative. In order to schedule an appointment with Human Resources, please use this scheduling tool. Please note that regardless of your situation, you must schedule an appointment with Human Resources in order to submit any paperwork.
Section 2: Completion of the Form I-9
The Form I-9 must be completed in the presence of an authorized representative within three business days of your start date. An authorized representative could be any of the following:
- A former employer
- Your Bank
- Member of Doane’s HR Department.
Please note that if you would like to complete the Form I-9 with a member of Doane’s Human Resources Department that you will need to schedule a time to do so in advance. When you complete the Form I-9 with an authorized representative you will be required to provide supplementary documentation to verify your identity.
A list of acceptable pieces of documentation can be found here. You can either provide one document from Column A or two documents, one each from Columns B & C respectively. In order to schedule an appointment to complete your Form I-9 with a member of Doane’s Human Resources Department, please use this scheduling tool.